To lookup or change the names of your account see: Rename your accounts.
I also recommend to name the pst-file after your account so. See our Backup and Restore guide for more information on that. I recommend to store the pst-file in a location that is also included in your backups.Give the pst-file a name and set the location where you want to store your pst-file.You may not be prompted at all if you don’t have multiple store providers installed such as for iCloud. When prompted for the type of data file, select “Outlook data file (.pst)”.In the “New E-mail Delivery Location” dialog, click on: New Outlook Data File….Press the”Change Folder” button at the bottom. Select the POP3 account which you want to redirect to its own folder set.File-> Account Settings-> Account Settings….If your POP3 accounts are configured to deliver all emails to the same pst-file, you can separate them into multiple pst-files again in the following way. So your Sent Items are also automatically separated when using this technique. When the account has its own folder set, all the emails are automatically stored in the corresponding folders without the need for configuring anything else like for instance rules. This dedicated folder set contains the following default folders Deliver email to a specific folder within an existing pst-fileĭeliver email to a dedicated pst-file per POP3 accountīy default Outlook uses a separate dedicated pst-file per POP3 account.Deliver email to a dedicated pst-file per POP3 account.While this guide is mainly focused on separating mails received from different accounts, the techniques can be used to sort mail based on other criteria as well. This guide introduces that and several other techniques which you can use to sort your email based on the account you have received it with. This allows you to still use only a single pst-file but still separate the incoming emails from each account. It also has an option which lets you decide which folder the emails should be delivered to without the use on any Message Rules. Outlook can still be configured this way today without losing the indication by which account you received a message with. In older versions of Outlook, all emails from all POP3 accounts used to be delivered to a single pst-file which created a Unified Inbox. To turn off the automatic reply messages, double-click the rule to open it, and then clear the Enabled check box.When you configure multiple POP3 accounts in Outlook, all the emails will be delivered to their own dedicated pst-file. Make sure that the Enabled check box is selected, and then click OK. Under the Add Action button, on the Change status pop-up menu, click Reply.Ĭlick Reply Text, type the automated reply that you want Outlook to send, and then click OK. In the Rule name box, type a name for the rule, such as Vacation response. If you don't know which type of account you have, go to I'm not sure what kind of account I have. In the left pane of the Rules dialog box, click the account type for which you want to create the rule. On the Organize tab, click Rules, and then click Edit Rules. Important: Because email rules are run by Outlook and not the mail server, your computer must be on and Outlook must be open for automatic reply messages to be sent.Ĭreate an email rule to automatically reply to incoming mail messagesĪt the bottom of the navigation pane, click Mail. Because the Exchange server sends the messages (not Outlook), Outlook does not need to be open for the reply messages to be sent. The Out of Office Assistant works with the server that is running Microsoft Exchange Server to automatically reply to email messages while you are out of the office. Select the Send replies outside my company to check box, and then complete the information.
Set options for replying outside your organization (if enabled by your Microsoft Exchange administrator) Select the I am out of the office between check box, and then set your Start date and End date. Set start and end dates for an Out of Office message In the Reply to message with box, type the text that you want to include in your automatic reply. To choose an account for which you want to turn on the Out of Office Assistant, select a folder in the account in the folder list before you continue to the next step. Note: If you have multiple Exchange accounts, you must turn the Out of Office Assistant on or off for each account separately.
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